[Pols-l] Fwd: Time and Absence Reporting and Essential Designations(a)

[Haider-Markel, Donald Patrick]

FYI, for those of you with student hourly employees. Apologies for duplication

Don Haider-Markel
Sent via airborne drone

Begin forwarded message:

From: "Burkhead, Pam" <pburkhead at ku.edu>
Date: March 17, 2020 at 1:12:38 PM CDT
Subject: Time and Absence Reporting and Essential Designations(a)


Dear Supervisor and related support staff,

HRM is working to provide current information focused on the safety and support of our employees and the mission and functions of the University. Our reporting is designed based on guidance from the Chancellor and Provost that all employees will be paid during our response to the Coronavirus. We are trusting our employees to meet their work obligations to the extent that they can as we strive to keep everyone safe and prevent the spread of the virus. While we stay consistent with our values there will be inevitable questions that arise about employee compensation and we are prepared to assist you work through those questions. Again, our first priority is making sure that all of our employees are paid.

We have created a document “Coronavirus COVID-19 Time and Absence Reporting in HR/Pay<https://humanresources.ku.edu/document/coronavirus-covid-19-time-and-absence-reporting-document>”. This document covers the new time reporting code (TRC) COV19 that must be entered into the timesheet by employees or the supervisor or shared service center staff to pay an hourly employee when they are not working. This TRC is needed for student hourly employees.

Supervisors should inform their hourly employees who use a timesheet who will enter the hours and TRC. For employees who use a clock method, the supervisor or shared service center representative will need to do the entry.

The HRM Employee Coronavirus webpage has links to Frequently Asked Questions <http://humanresources.ku.edu/coronavirus> to help you understand the steps HRM has taken to date and ways to connect with HRM to address your questions.

As we move to essential operations the definitions for the 3 categories of employee designations of Mission Essential On-Campus, Mission Essential Off-Site and Non-Essential can be found in this FAQ:  What does essential or non-essential and on and off campus designation mean to me as an employee and what are the various designations? <http://humanresources.ku.edu/coronavirus-faqs>

We encourage you to review these materials as the Payroll Period ends this upcoming Saturday (3/21/20) and approvals will be due Monday 3/23/20 by 5:00 p.m.

As a reminder, if the supervisor will not have internet or mobile access to HR/Pay for entry or approval to please delegate<http://humanresources.ku.edu/sites/humanresources.drupal.ku.edu/files/docs/how%20to%20delegate%20transactions.pdf>.

If you have any questions regarding time, absences or HR/Pay, please contact the HR/Pay Team at 785/864-0600 or hrpay at ku.edu<mailto:hrpay at ku.edu?subject=COVID-19>.

Thank you

Pam Burkhead
KU site: coronavirus.ku.edu/<https://coronavirus.ku.edu/>
HRM site humanresources.ku.edu/coronavirus<http://humanresources.ku.edu/coronavirus>
Coronavirus COVID-19 Time and Absence Reporting in HR/Pay<https://humanresources.ku.edu/document/coronavirus-covid-19-time-and-absence-reporting-document>
Human Resource Management
University of Kansas
Human Resources Management – HR/Pay Team<mailto:hrpay at ku.edu>



Pam Burkhead
humanresources.ku.edu/coronavirus<https://humanresources.ku.edu/coronavirus>
humanresources.ku.edu/coronavirus-faqs<https://humanresources.ku.edu/coronavirus-faqs>
coronavirus.ku.edu/<https://coronavirus.ku.edu/>
Human Resources<http://humanresources.ku.edu/>
HR/Pay Team<mailto:hrpay at ku.edu> 785 864 0600
Pam 785 864 7482

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