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<title>Plan ahead for KU Research winter break hours</title>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Office of the Vice Chancellor for Research <ovcr@ku.edu>
<br>
<b>Sent:</b> Thursday, November 12, 2020 1:00 PM<br>
<b>To:</b> Haider-Markel, Donald Patrick <dhmarkel@ku.edu><br>
<b>Subject:</b> Plan ahead for KU Research winter break hours<o:p></o:p></span></p>
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<h1>Plan ahead for KU Research winter break hours<o:p></o:p></h1>
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<h3>Please share with faculty and staff in your unit.<o:p></o:p></h3>
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<span style="font-family:"Helvetica",sans-serif;color:black">In concert with the entire Lawrence and Edwards campuses, the KU Office of Research will be closed over the winter break as outlined below. All proposal documents with deadlines between Dec. 24 and
 Jan. 3 must be to Pre-Award <strong><span style="font-family:"Helvetica",sans-serif">by Monday, Dec. 21</span></strong> to provide sufficient time for proposals to be submitted by Dec. 23. Please contact your grant manager as soon as possible for other general
 questions regarding December business.<o:p></o:p></span></p>
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<o:p></o:p></span></p>
<h3>Winter break hours<o:p></o:p></h3>
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<span style="font-family:"Helvetica",sans-serif;color:black">Closed: Thursday, Dec. 24<br>
Reopening: Monday, Jan. 4<br>
 <o:p></o:p></span></p>
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<span style="font-family:"Helvetica",sans-serif;color:black">We appreciate your assistance and wish you a restful, re-energizing break!<o:p></o:p></span></p>
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<h2>Additional deadlines & considerations<o:p></o:p></h2>
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<o:p></o:p></span></p>
<h3><em><span style="font-family:"Helvetica",sans-serif">Contracts</span></em><o:p></o:p></h3>
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<span style="font-family:"Helvetica",sans-serif">For sponsored agreements needing review/negotiation, please work with the contract officer reviewing your agreement or contact Lucille Marino,
<a href="mailto:lmarino@ku.edu" target="_blank"><span style="color:#0015BA;text-decoration:none">lmarino@ku.edu</span></a>, for general questions.<o:p></o:p></span></li></ul>
<h3><br>
<em><span style="font-family:"Helvetica",sans-serif">Post-Award</span></em><o:p></o:p></h3>
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<strong><span style="font-family:"Helvetica",sans-serif">By Nov. 30:</span></strong><span style="font-family:"Helvetica",sans-serif"> Submit close letters and budget adjustments (for billing/final invoices and/or financial reports due in December) and non-payroll
 cost transfers to allow time for approval and processing by December month-end close. This is in accord with the standard project close window so that reporting and billing can be completed by Dec. 23.<br>
 <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l1 level1 lfo2;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<strong><span style="font-family:"Helvetica",sans-serif">By Dec. 6:</span></strong><span style="font-family:"Helvetica",sans-serif"> Submit provisional requests to allow time for processing by Dec. 23. Please allow 1-2 business days after project number creation
 for activation in general ledger.<o:p></o:p></span></li></ul>
<h3><br>
<em><span style="font-family:"Helvetica",sans-serif">Fiscal Affairs</span></em><o:p></o:p></h3>
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<span style="font-family:"Helvetica",sans-serif">KURES FITC AP invoice, P-card and travel payments: All invoices and travel expense reports must be approved and submitted by the department/SSC to KURES central audit staff
<strong><span style="font-family:"Helvetica",sans-serif">by noon on Dec. 17</span></strong> for payment processing by Dec. 23. Any invoice or expense report not approved by department/SSC will be processed after Jan. 4.<br>
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<span style="font-family:"Helvetica",sans-serif">All KURES deposits: Department deposits, RSINT DARBI and legacy deposits must be submitted to KUCR Financial Services
<strong><span style="font-family:"Helvetica",sans-serif">between 1 – 3 p.m. Dec. 22.</span></strong> Please secure all deposits received Dec. 23 – 31 and deliver to Youngberg Hall
<strong><span style="font-family:"Helvetica",sans-serif">between 1 – 3 p.m. Jan. 5</span></strong>, and the deposits will be processed in FITC and sent for bank recording.<br>
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<span style="font-family:"Helvetica",sans-serif">KURES contracts (Business Services Agreements, Fee for Service, Hotel/Event) requested
<strong><span style="font-family:"Helvetica",sans-serif">by Friday, Dec. 11</span></strong>.<br>
 <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo3;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-family:"Helvetica",sans-serif">Purchase requisitions requiring KURES approval submitted by the department/SSC to KURES
<strong><span style="font-family:"Helvetica",sans-serif">by noon Dec. 17</span></strong>.<br>
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<span style="font-family:"Helvetica",sans-serif">KURES journal requests submitted
<strong><span style="font-family:"Helvetica",sans-serif">by noon Dec. 17</span></strong>.<br>
 <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo3;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-family:"Helvetica",sans-serif">KURES p-card issues: Contact Kevin Teel,
<a href="mailto:kures_card@ku.edu" target="_blank"><span style="color:#0015BA;text-decoration:none">kures_card@ku.edu</span></a>.<br>
 <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:150%;mso-list:l2 level1 lfo3;-ms-text-size-adjust: 100%;-webkit-text-size-adjust: 100%">
<span style="font-family:"Helvetica",sans-serif">KURES emergency payments for immediate use: Contact Karen Schaller,
<a href="mailto:kschaller@ku.edu" target="_blank"><span style="color:#0015BA;text-decoration:none">kschaller@ku.edu</span></a>.<br>
 <o:p></o:p></span></li></ul>
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2385 Irving Hill Road<br>
Lawrence, KS 66045<br>
KU is an EO/AA institution. <o:p></o:p></span></p>
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