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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">A gentle reminder<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Haider-Markel, Donald Patrick
<br>
<b>Sent:</b> Wednesday, December 19, 2018 11:42 AM<br>
<b>To:</b> Pols List (pols-l@lists.ku.edu) <pols-l@lists.ku.edu><br>
<b>Subject:</b> Re: 2018 Annual Evaluation Requirements and Instructions<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#212121">Colleagues, if you have any down-time over the holidays you can get a head start on this.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121">Have a safe and enjoyable holiday break.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#212121">DHM<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="margin-right:9.0pt;text-align:center">
<u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal" align="center" style="margin-right:9.0pt;text-align:center">
<b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Department of Political Science<o:p></o:p></span></b></p>
<p class="MsoNormal" align="center" style="margin-right:9.0pt;text-align:center">
<b><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Annual Evaluation Requirements and Instructions<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-right:9.0pt"><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"> We’ll soon begin the process of evaluating faculty as part of the annual evaluation for the year just concluding. You should use departmental Faculty Annual Report
form (attached). The instructions are below. <b><u>The deadline is February 11, 2019 by 5 p.m</u></b>. The Advisory Committee will review your file during the spring semester and will make collective assessments of your performance. Please refer to the
departmental bylaws for the specifics of this process.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"> University and Departmental policy requires all faculty members to submit an annual report for use by the Advisory Committee for the annual evaluation process.
These evaluations are also used in making merit recommendations to the Dean when merit raises are available. The report includes the attached form and any supplemental materials you wish to submit.
<b>You are reminded that the penalty for not submitting this report is an automatic rating of poor</b>.
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-right:9.0pt"><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">General<o:p></o:p></span></u></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:9.0pt;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">(1)<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">You must submit a completed Faculty Annual Report.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:9.0pt;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">(2)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Also submit a PDF version of up-to-date electronic copy of your vita.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-right:9.0pt;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">(3)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Submit your materials on the G drive, folder “Annual Review Files” and within that “2018 Annual Review Files” (if a folder with your name has not been created please
add one). This is where you should upload your files. Let me know if you have any problems;
<u>otherwise you can email your files to me directly</u>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:9.0pt;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt">
<span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span style="font-family:"Calibri",sans-serif">Teaching<o:p></o:p></span></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"> We employ portfolio evaluation on teaching, so you are welcome to submit syllabi, examinations, and other relevant course materials for the spring and fall
semesters (and summer if relevant) of the past calendar year. You are reminded that we employ the following guideline. "<span style="color:black">In general, there has been too much emphasis on 'overall teaching effectiveness' scores from student feedback. Developing
new courses, teaching larger numbers of students, mentoring and advising students – in short, the overall teaching contribution – should be our primary concern." </span><u>The quantitative scores of teaching effectiveness will be available to the Advisory
Committee electronically and you do not need to submit these scores</u>. <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-right:.25in"><u><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Research<o:p></o:p></span></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"> To facilitate assessment of your research you can submit abstracts, letters of acceptance along with a full set of referee comments, and published reviews
of your publications. It is helpful if you include in your dossier the complete manuscripts of work completed, accepted, or published this past calendar year.
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"> You can add a section on "Intellectual Development" at the end of the research section of the annual report. Here you may describe major undertakings to acquire
new skills (e.g., computer technologies, research methods, foreign language, or interdisciplinary understandings) or begin a new research endeavor that has yet to bear papers or publications (e.g., field work).
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span style="font-family:"Calibri",sans-serif">Service</span></u><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"> Please submit any documents you believe are relevant to supporting the service portion of your annual review form. This might include letters of thanks,
letters of appointment, and the like.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Calibri",sans-serif">
<span style="color:black">If you have the understanding that your contribution will be evaluated on some other basis than the normal 40-40-20 weighting of research, teaching, and service, please confirm such understandings with the chair when you submit your
annual review materials.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"> On a final note, the Advisory Committee uses a rating of 0 to 10 to rate each faculty member on research, teaching, and service; a weighted average (<span style="color:black">40-40-20</span>)
is used to provide the overall rating. The committee is working under instructions to reserve ratings of 9 or 10 only for truly exceptional performance and that ratings of “good” (4-6) should often be the norm and should not be viewed as a negative rating.
<span style="color:black">Any scores of 3 or below are considered marginal or unsatisfactory and would require the chair to take corrective action.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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