<div dir="ltr"><br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Derek Rogers</strong> <span dir="auto"><<a href="mailto:drogers@lawrenceks.org">drogers@lawrenceks.org</a>></span><br>Date: Thu, Feb 6, 2020 at 8:39 AM<br>Subject: Street Events<br></div><br><br>





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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">To the community stakeholders and event organizers who enrich the culture of Lawrence,<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Lawrence is known for its robust history of hosting unique street events. To continue our unmistakable reputation, our intention is to keep it that way while also upholding public
 safety. <s><u></u><u></u></s></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">All community and cultural events--neighborhood block parties, races, parades, festivals, music events, and farmers markets--elevate our city’s quality of life and foster understanding
 by bringing the community together. In addition to being part of our city’s identity, outdoor events attract both local and regional visitors and have a positive economic impact in our community. To keep events safe and successful, the City and our partners
 understand the importance of responsible event planning.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">The goals of the Street Event Stakeholder meetings held last week:<u></u><u></u></span></p>
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<ul style="margin-top:0in" type="disc">
<li class="m_6127440728302296243MsoListParagraph" style="margin-left:0in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Gather feedback from event organizers and community members on what is working well, what should be changed, and how can
 we improve the process. <u></u><u></u></span></li><li class="m_6127440728302296243MsoListParagraph" style="margin-left:0in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Highlight the importance of proper traffic control plans and other safety requirements.<u></u><u></u></span></li><li class="m_6127440728302296243MsoListParagraph" style="margin-left:0in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Present the current permit process and the services the city provides while also outlining what the city needs to approve
 an event permit.<u></u><u></u></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Event organizers can plan any event in any location within the City Right of Way and submit a traffic control plan for that event, just as it has been in the past. To be clear,
 the City has no intention to restrict where events can be held (downtown, neighborhoods, etc.). However, as in the past, for public safety, events are required to have an approved Right of Way traffic plan.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">As we develop a draft Street Event policy, we will use the mission and critical success factors from the City’s
<a href="https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fassets.lawrenceks.org%2Fagendas%2Fcc%2F2017%2F03-07-17%2Fstrategic_plan_framework.pdf&data=02%7C01%7Celectronic-lan%40lists.ku.edu%7C0263bf2737e14a640f9e08d7ab5b8ef9%7C3c176536afe643f5b96636feabbe3c1a%7C0%7C1%7C637166282916788632&sdata=VrOtvptzeAW8txO0cGFo9EpSW4dCGtkXs%2FkxCeWG7mU%3D&reserved=0" originalSrc="https://assets.lawrenceks.org/agendas/cc/2017/03-07-17/strategic_plan_framework.pdf" shash="BSlk+QzoU+h4VJni7BQtihZsrlaONR+TWIdPHwIS8qRo9hrBMeyOwH8MYdH4kfqILjPqV4NQ87rBQShhPRBC0HaG0F4YP8+0fMaF9MOaEBH+AHWW1SbGfl/5GkzXOZLKxLDJYWmyx87aKFkUcDSisJlWUpnCj2/c76jz8nXSvt4=" target="_blank">
Strategic Plan</a> as the foundation:<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Mission:
<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">We are committed to providing excellent City services that enhance the quality of life for the Lawrence Community<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Critical Success Factors:
<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Effective Governance and Professional Administration<u></u><u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Safe, Healthy and Welcoming Neighborhoods<u></u><u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Innovative Infrastructure and Asset Management
<u></u><u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Collaborative Solutions<u></u><u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">The draft policy is still in the works but, based on internal and external feedback, here are some of our initial overarching thoughts.<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Block Parties<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Easier process, separate application form, and lower fee than other street events.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-At the core of our community values, these events should be encouraged and when able, Parks & Recreation will provide barricades for a 1 block minor street closing (one per
 year).<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Lower insurance requirement, less than that of street events.<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Street Event Permits<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Reviewing notification process for residents and or businesses with door hangers, flyers, face to face, and other possibilities.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-After notification, a possible comment period for residents and/or businesses to provide input.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Event organizers and the City should listen to concerns and work to address those concerns.<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">What WILL NOT be in the draft policy<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Assigned “Cookie Cutter” routes for events.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-80% approval by those residents and/or business owners affected by the event route.<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Other feedback submitted for consideration<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Alcohol fee for block party events<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Alley closing parties<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Parks & Recreation
<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">-Will investigate purchasing additional Type III barricades for limited rental use.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">My staff and I enjoyed discussing events with all of you and appreciate the time you took to share your thoughts with us. Please continue to send your feedback on the draft policy
 to Penny at <a href="mailto:pholler@lawrenceks.org" target="_blank">pholler@lawrenceks.org</a>. <u></u>
<u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Events strengthen our great neighborhoods and welcome everyone to our unique hospitality. Thank you for working with us to improve procedures so you can keep Lawrence unmistakable!<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Best Regards,<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt"><img border="0" width="182" height="44" style="width:1.8958in;height:.4583in" id="m_6127440728302296243Picture_x0020_1" src="cid:1701cce4fdf4ce8e91" alt="cid:image001.jpg@01D58B5C.AF4C1A30"></span><span style="font-size:10.0pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Times New Roman",serif;color:#1f497d">Derek Rogers<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1f497d">Director of Parks & Recreation Department<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1f497d">1141 Massachusetts Street, Lawrence KS, 66044<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1f497d"><a href="mailto:drogers@lawrenceks.org" target="_blank"><span style="color:#0563c1">drogers@lawrenceks.org</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1f497d">Office 785-832-3453 | Cell 785-423-1137 |  Fax 785-832-3459</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u><u></u></span></p>
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